When catering for a crowd, the most important
considerations are space, menu and service. Professional caterers can
help with big parties and take the worry out of cooking and cleanup, as
well as providing necessary tableware. Depending on available space,
the caterer will advise you on a seating plan that is suitable for the
number of guests you've invited. If there will be more than 50 people
at your event, you should definitely have a seating plan and place
cards. Try to put people together who you feel will like each other,
and give special thought to potential problems like family feuds.
You can estimate the number of guests at the
first consultation, and give the caterer a more accurate number as the
event approaches. Your contract should stipulate a cut-off date for
specifying a firm number.
What to serve should be determined by the
time of day you decide to host your event. Hors d'oeuvres are good for
afternoon parties, while various foods and drinks are appropriate to
serve at breakfast, lunch or dinner time events. If you're serving a
full meal, it's a good idea to send an RSVP card along with the
invitation, although many people won't respond.
Ask caterers for suggestions on
accommodating extra people. Some businesses provide an additional 10
percent and apply it to your bill. Get estimates from various caterers
for the same menu and ask about prices, portions, and what's included.
If the food will be delivered, ask how it will be transported to ensure
it arrives at the right temperature.
Discuss your reception in detail with your
caterer. Take advantage of his or her knowledge and experience about
receiving line procedures, and ask for suggestions on menu and location
favorites.
Consider setting up a series of food
stations rather than one long buffet table. This not only cuts down on
long lines, but also pleases guests by offering them more variety. A
few ideas: pasta, salad, meat and dessert tables.
Consider a theme. Many caterers offer theme
catering. Theme catering is something unique and different you may
want to consider to add a nice touch to your next celebration.
