Choosing and planning a location to host your event is
something that should be done immediately. If you're planning a
wedding, meet with your clergy to find out available dates and times.
Also, review your equipment needs and find out what will be provided at
the facility: chairs, tables, stage, microphones, lighting and so
forth. You can reserve the extra equipment from a party rental store.
If your budget permits, select a store that delivers and picks up. Be
sure to have a backup plan if your wedding is outdoors in case of
inclement weather.
The most important things to consider in hosting
a banquet or reception are the number of people invited, the formality
of the event and the budget. Other questions to ask: Will someone else
be using the place before or after us? Can we use the room if we arrive
a little earlier or stay a little later than planned? How much time
will we have to decorate beforehand? What is the overtime charge?
Once you've narrowed your choices down to a few
favorites, be sure to personally visit each site before making a
reservation, keeping in mind size, layout and ambiance.
Be flexible. If you've found your dream location
but it's not available when you want it, you may need to shuffle your
plans a bit. This is one area that gets sticky the longer you wait, so
deciding on a different day or time may be something you'll have to
consider.
Be honest about what you can afford. This saves
everyone time. A realistic budget serves as an important guideline, and
time or money-saving recommendations can be made when caterers and site
managers know your price range.
Be sure you understand when overtime goes into
effect. If your reception lingers on longer than expected, be prepared
to pay a larger bill.
